The Kentucky UI-1 Form, officially titled "Application for Unemployment Insurance," is a crucial document for employers within the Commonwealth of Kentucky aiming to establish liability for unemployment insurance contributions. It meticulously collects details on the employer’s identification, type of employment, and various classifications relevant to the state’s unemployment insurance stipulations. For those navigating the complexities of ensuring compliance with Kentucky's unemployment insurance requirements, understanding the nuances of the Kentucky UI-1 form is indispensable. Click the button below to initiate your form completion process.
Navigating the realm of unemployment insurance in Kentucky necessitates familiarity with the Kentucky UI 1 form, a cornerstone document for employers within the state. This pivotal form plays a crucial role in determining an employer's liability under the Unemployment Insurance segment in the Commonwealth of Kentucky's Division of Unemployment Insurance. Ensuring the form is accurately completed and signed is fundamental, as any deviation from these requirements results in the form being returned without action. Rich in detail, the form breaks down into several sections including identification and type of employment, offering a comprehensive platform for employers to articulate the nature of their business, the employment type they are providing, and specifics such as the business's primary activity in Kentucky. Additionally, it delves into more nuanced aspects like ownership identification, payroll records, and specifics regarding new business employment, domestic employment, agricultural employment, and scenarios involving the acquisition of an existing business. By meticulously addressing each area, the UI-1 form serves as a linchpin in aligning employers with the stipulations of unemployment insurance, thereby underscoring the importance of its thorough and accurate completion.
COMMONWEALTH OF KENTUCKY
This form is to determine if an employer is liable for Unemployment Insurance in
Division of Unemployment Insurance
Kentucky.
P. O. Box 948
NO ACTION WILL BE TAKEN AND
Frankfort, Kentucky 40602-0948
THE FORM RETURNED IF NOT
(502) 564-2272 FAX (502) 564-9332
PROPERLY COMPLETED AND
APPLICATION FOR UNEMPLOYMENT INSURANCE
SIGNED.
PART I - IDENTIFICATION AND TYPE OF EMPLOYMENT
EMPLOYER RESERVE ACCOUNT
1. Business Name & Mailing Address:
UI-1 (R. 06/91) (V-3)
Legal Entity Name
Business Name
(To be completed by all employers)
Address
5.
Check type of employment and complete remainder
Of form as indicated.
Acquired all or part of an existing business - Parts II and VI
New Business Employer - Parts II and III
Domestic Employer - Parts II and IV
City
State
Zip Code
Agricultural Employer – Parts II and V
New 501(c)(3) Non-Profit Employer – Part I Only*
2.
Telephone #
(
)
Governmental Entity - Part I Only*
Fax #
Resumed Employment - Part II
E-Mail
Enter Date Employment Resumed:
3.
Federal Employer ID
* Form UI-1S will be sent to you upon return of this form.
4.If you have previously been assigned an Unemployment Insurance Number, enter it here:
PART II - GENERAL INFORMATION
6.Describe MAJOR Business Activity IN KENTUCKY (BE SPECIFIC)
(g)
Agricultural (Type)
(a)
Retail Trade (Product)
(h)
Wholesale Trade (Product)
(b)
Service (Type)
(i)
Manufacturing (Product)
(c)
Construction (Type)
(j)
Mining (Product)
Residential
Non-residential
(k)
Other (Explain)
(d) Information/Publishing/Broadcasting/Internet
(e)
Finance/Insurance/Real Estate (Product)
(f)
Transportation/Communication/Utilities (Type)
7.
Is this establishment primarily engaged in performing services for other units or locations for this company?
YES
NO
If, “YES”, indicate the nature of activity of this establishment:
Central Administrative Office
Storage (warehouse)
Research, development or testing
(d)
Other (specify)
8.Identification of Owner, Partners (General or Limited), Corporate Officers, Members, etc. (Attach additional sheet if necessary)
SOCIAL SECURITY NUMBER
FIRST NAME
M.I.
LAST NAME
TITLE
TELEPHONE NO.
RESIDENCE ADDRESS
9.Name, Mailing Address and Telephone Number of person with payroll records (if different from above):
10.
Type of Organization:
Sole Proprietorship
Partnership
Corporation
11.Provide the following information for each establishment or location in Kentucky: Physical Location of Business in Kentucky (Street, City, Zip Code)
(If no physical location, please provide home address of employee or work site in Kentucky.)
LLP
LLC
County
Other
No. of Workers
Check here if you wish to file a separate wage and tax report for each location.
12.Prior to beginning employment in Kentucky, were you subject in the current or preceding year under the unemployment compensation
law of any other state?
NO If “YES”, what State:
PART III - NEW BUSINESS EMPLOYMENT (Do not include agricultural or domestic employment!) (INCLUDE CORPORATE OFFICERS!)
13.Date on which you first employed a worker in Kentucky (month, day, year):
14.Date you first paid wages in Kentucky (month, day, year):
15.
Have you or do you expect to have a quarterly payroll of at least $1,500.00?
If “YES” in what month and year did (or will) this first occur?
Month
Year
16.
Have you or do you expect to employ at least one worker in 20 different calendar weeks during a calendar year?
If “YES” in what month and year did (or will) the 20th week occur?
Signature:
I hereby affirm that I am authorized to sign this report on behalf of the indicated employer, and further affirm that the information provided herein is
complete and accurate to the best of my knowledge. I understand that I may be subject to the full penalty of the law for knowingly making a false
statement (KRS 341.990).
SIGNATURE
DATE
UI-1, Page 2 (V-3)
PART IV - DOMESTIC (HOUSEHOLD) EMPLOYMENT
17.Date on which you first employed a worker in domestic employment in Kentucky (month, day, year):
18.Have you or do you expect to have a quarterly domestic (household) payroll of at least $1,000.00?
If yes, in what month and year did (or Will) this first occur?
YES Year
PART V - AGRICULTURAL EMPLOYMENT (INCLUDE CORPORATE OFFICERS!)
19.Date on which you first employed a worker in agricultural employment in Kentucky (month, day, year):
20.Have you or do you expect to have a quarterly agricultural payroll of at least $20,000.00; or, have you or do you
expect to employ at least 10 agricultural workers in 20 different weeks during a calendar year?
If yes, in what month and year did (or will) this first occur?
PART VI - ACQUISITION OF EXISTING BUSINESS - To be completed by both the transferring and acquiring parties.
21.ENTER DATE OF TRANSFER AND STATUS OF OWNERSHIP PRIOR TO TRANSFER
DATE OF TRANSFER
EMPLOYER NO.
FEDERAL NO.
Names of Owner/s or Officer/s Phone
TYPE OF OWNERSHIP
REASON FOR CHANGE
Proprietorship
Sold
Leased
Lease Reverted
TYPE OF CHANGE
Trade or Business Name & Address
Transferred in Entirety (ALL KY OPERATIONS)...
(Complete #22 - Both Parties Must Sign)
Transferred in Part
(Complete #22, 23, 24, 25 & 26 - Both Parties Must Sign
22.
ENTER DATA FOR NEW OWNERSHIP
Name, Address & S.S. # of Owner/s or Officer/s
TRADE OR BUSINESS NAME, ADDRESS & ZIP CODE
Location of Business in Kentucky (Street, City, Zip Code)
Phone (
Principal Activity
Principal Product
23.
ENTER DATA FOR RETAINED PORTION
24.
Portion of prior owner/operator’s reserve account to be transferred:
%
25.Percentage of reserve transferred must be based on payroll or number of employees transferred. Please indicate which basis has been used.
26.Predecessor’s date of first employment for transferred portion.
Signature & Title of Transferor or
Signature & Title of Transferee or
Date
Disposing Employer Shown in Part 1
Acquiring Employer Shown in Part 2
(Owner or Officer)
When an employer finds themselves navigating the realm of Unemployment Insurance (UI) in Kentucky, the Kentucky UI-1 form emerges as a pivotal document. This form is designed to establish whether an employer is liable for UI contributions. It's essential for ensuring that workers can claim unemployment benefits should the need arise. Before embarking on this paperwork journey, one must grasp that a keen eye for detail and thorough completion are non-negotiable; the form will be returned if not properly completed and signed. Here's a detailed step-by-step guide to navigate through the form with ease.
Upon completing and signing the form, it should be sent to the provided address of the Division of Unemployment Insurance in Kentucky. Careful attention to the accuracy and completeness of the provided information will expedite the processing of the form, aiding in the swift establishment of your unemployment insurance account. Remember, this form plays a crucial role not only for compliance reasons but also in ensuring your employees have access to benefits in the unlikely event of unemployment.
What is the Kentucky UI-1 form?
The Kentucky UI-1 form is designed to determine an employer's liability for Unemployment Insurance (UI) in the Commonwealth of Kentucky. Employers are required to complete and submit this form to the Kentucky Division of Unemployment Insurance to report their business and employment activities. Proper completion and signature are necessary for the form to be processed.
Who needs to fill out the Kentucky UI-1 form?
Any business operating within Kentucky that hires employees must file the UI-1 form to assess their obligation for Unemployment Insurance contributions. This includes new businesses, businesses that have acquired all or part of an existing business, agricultural employers, domestic employers, and new 501(c)(3) non-profit employers, among others.
What sections do I need to complete on the UI-1 form?
The sections to be completed vary based on the type of employer and business activity:
What information do I need to provide about my business?
Employers must supply comprehensive details about their business, including:
Where do I send the completed Kentucky UI-1 form?
Once completed and signed, the form should be mailed to the Kentucky Division of Unemployment Insurance at the address provided on the form: P.O. Box 948, Frankfort, Kentucky, 40602-0948. Employers can also fax the completed form using the fax number (502) 564-9332.
What happens if I don’t complete the UI-1 form accurately?
Failure to properly complete and sign the UI-1 form will result in the form being returned without any action taken. It is crucial to ensure that all provided information is complete and accurate, as making false statements can lead to penalties under the law (KRS 341.990). Employers are encouraged to carefully review all entries and consult with a professional if any uncertainties arise during the completion process.
Filling out the Kentucky UI-1 form, a document required to determine if an employer is liable for Unemployment Insurance in Kentucky, involves numerous details that must be carefully handled. However, common mistakes can lead to several issues, potentially delaying the process or even causing the form to be returned. Understanding these errors can help in avoiding unnecessary setbacks.
One of the most frequent mistakes made by applicants involves incomplete sections or unanswered questions. Every part of the form that is applicable to the business type or employment situation must be filled out comprehensively. Skipping parts that are necessary for your business type or not providing detailed answers can lead to the form being sent back.
Another common error is incorrect business information, such as providing a wrong or outdated Business Name, Mailing Address, or Federal Employer ID. Accurate and current information is crucial for the Division of Unemployment Insurance to identify and register the employer correctly.
Moreover, applicants often misclassify the type of employment. The form requires checking the type of employment and completing the remainder of the form as indicated. Misclassification can lead to incorrect processing of the form, affecting the employer's obligation and rights under the unemployment insurance system.
Failing to sign the form is a surprisingly common oversight. The form clearly states that no action will be taken and the form will be returned if it is not properly completed and signed. A signature not only validates the information provided but also affirms the authority of the individual filling out the form on behalf of the employer.
Another mistake involves incorrect identification of owners or corporate officers. Providing detailed and accurate information including the full names, titles, and contact information for each person is imperative. Failure to do so can complicate the verification process and might lead to inquiries or delays.
Last but not least, applicants often neglect to accurately indicate the date employment started in Kentucky. This detail is crucial for determining the employer's liability and commencement of insurance obligations. Inaccurate or vague dates can impact the effective period of coverage and potential benefits.
Avoiding these mistakes requires careful reading of the form instructions and double-checking all entries before submission. Ensuring the accurate completion of the Kentucky UI-1 form is crucial for a smooth process in unemployment insurance application or update.
When managing employment and regulatory responsibilities in Kentucky, the Commonwealth of Kentucky UI-1 form is crucial for determining an employer's liability for Unemployment Insurance. In addition to the UI-1 form, businesses often need several other documents to maintain compliance, manage their workforce, and report accurately to state agencies. The descriptions below highlight four of these important documents:
Together with the Kentucky UI-1 form, these documents form a comprehensive toolbox for employers to manage their unemployment insurance contributions, tax reporting, and payroll administration effectively. Ensuring these forms are accurately completed and timely filed is vital for business compliance and operational success in Kentucky.
The Federal W-4 Form is quite similar to the Kentucky UI-1 form as both are key documents in the realm of employment and taxes. The W-4, used by employers across the United States, helps determine the amount of federal income tax to withhold from an employee’s paycheck. Like the UI-1 form, which assesses whether an employer owes Unemployment Insurance in Kentucky, the W-4 requires detailed employer and employee information to ensure the correct application of tax laws.
The I-9 Employment Eligibility Verification form shares the need for precise identification and employment information, akin to the UI-1 form. Both documents are crucial for compliance with federal and state regulations. The I-9 ensures employees can legally work in the U.S., focusing on verification of identity and work authorization, mirroring the UI-1’s role in confirming an employer's liability for unemployment insurance based on their workforce's structure and locations.
The Bureau of Labor Statistics (BLS) Survey forms, like the Kentucky UI-1, gather detailed employment data but on a broader scope, aimed at analyzing employment trends and economic conditions. While the UI-1 form specifically assesses unemployment insurance liability for Kentucky employers, BLS surveys collect data on employment, wages, and other aspects of the U.S. labor market to inform policy and economic development.
State-specific New Hire Reporting forms also share similarities with the Kentucky UI-1 form, as both involve the reporting of new or rehired employees. While the UI-1 form determines unemployment insurance liability, New Hire Reporting forms ensure that employees are correctly reported to state agencies, helping to locate parents who owe child support, thereby serving a social purpose alongside tax and employment regulation.
The Worker's Compensation Insurance forms bear resemblance to the UI-1 form in their purpose to ensure adequate employment-related protections. Both types of forms assess employer responsibilities and liabilities, with Worker’s Compensation forms focusing on insurance for job-related injuries or illnesses, whereas the UI-1 form deals with unemployment insurance coverage.
The Employer’s Quarterly Federal Tax Return (IRS Form 941) is comparably detailed to the UI-1 form, requiring employers to report wages paid, tips earned by employees, and the withholding of federal income, Social Security, and Medicare taxes. Both are essential for regulatory compliance, tracking financial and employment specifics to meet federal and state obligations.
The Equal Employment Opportunity (EEO) Survey is another document with objectives similar to those of the Kentucky UI-1 form, despite differing in focus. The EEO survey collects data on workforce demographics to prevent employment discrimination. Meanwhile, the UI-1 form assesses unemployment insurance liabilities, both reflecting regulatory efforts to ensure fair and lawful employment practices.
Business License Applications, much like the UI-1 form, are foundational for legal operation within a jurisdiction. These applications typically require detailed information about the business, similar to the UI-1’s collection of identification and type of employment, to evaluate compliance with local laws and regulations, including zoning, health, and safety standards.
The Occupational Safety and Health Administration (OSHA) Logs and Summary of Work-Related Injuries and Illnesses share a goal with the Kentucky UI-1 form in terms of protecting workers. While OSHA documentation focuses on tracking workplace safety incidents to foster safer working environments, the UI-1 form helps ensure that employers contribute appropriately to state unemployment insurance benefits, providing a financial safety net for workers who lose their jobs.
When filling out the Kentucky UI 1 form, an important document for determining an employer's Unemployment Insurance liability in Kentucky, there are specific dos and don'ts that need to be followed to ensure the form is completed accurately and efficiently. Adherence to these guidelines can facilitate a smooth process in handling your Unemployment Insurance affairs.
Things you should do:
Things you shouldn't do:
Following these guidelines when completing the Kentucky UI 1 form can help ensure that the process is smooth and that your business complies with the state's Unemployment Insurance requirements.
There are several common misconceptions about the Kentucky UI-1 form, a document required to determine if an employer is liable for Unemployment Insurance (UI) in the state of Kentucky. Below, we address seven of these misunderstandings to provide clarity for employers navigating this process.
In reality, completing and submitting the UI-1 form is mandatory for all businesses that meet eligibility criteria for unemployment insurance in Kentucky. Failing to submit this form can result in penalties and interest.
However, the UI-1 form requires different sections to be completed based on the type of employment or organization, such as new businesses, agricultural employers, government entities, and nonprofit organizations. This means the submission is not one-size-fits-all and must be tailored to the specific circumstances of the employer.
This is incorrect, as any employer who has paid wages of at least $1,500 in any quarter or employed at least one person for some portion of a day in 20 different weeks within the current or preceding calendar year must file.
Contrary to this belief, domestic employers who expect to pay $1,000 or more in wages in a calendar quarter must complete specific sections of the UI-1 form to determine their liability for unemployment insurance.
The UI-1 form serves a broader purpose, which is to establish an employer's account with the Division of Unemployment Insurance and to determine their liability for UI taxes. It's not solely a means to report new hires.
In actuality, the form requires specific details about the business ownership, such as the names and Social Security numbers of owners, partners, or corporate officers. This detailed information is crucial for establishing the correct UI account.
Submitting the UI-1 form is only the beginning. Employers must regularly report wages, pay UI taxes, and update their account information as changes occur within their business, such as acquiring another company or changing the business structure.
Understanding these misconceptions can help employers accurately complete the Kentucky UI-1 form and comply with state unemployment insurance requirements. Properly managing this aspect of business operations helps ensure that businesses remain in good standing with the state's Division of Unemployment Insurance.
Understanding and completing the Kentucky UI 1 Form correctly is crucial for employers to ensure compliance with Unemployment Insurance obligations within the state. Here are four key takeaways to help guide you through the process:
Correctly filling out and submitting the Kentucky UI 1 Form is the first step in complying with the state's unemployment insurance requirements. It's not just about filling a form but ensuring that your business meets its legal obligations towards unemployment insurance. This helps in creating a more stable economic environment for both employees and employers.
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